Managing abstracts, reviewers, decisions, schedules, and attendee communication can become difficult fast. The right abstract management software helps conference organizers collect submissions, manage peer review, build programs, and reduce manual work.
What to Look for in Abstract Management Software
A good abstract management system should do more than collect a title and description. It should support the full conference workflow from submission through review, decision notices, session planning, poster lists, and final program output.
Custom Submission Forms
Collect the information your conference actually needs.
Reviewer Management
Assign abstracts, collect scores, and manage review groups.
Decision Tools
Accept, reject, waitlist, or assign presentation types.
Reports and Exports
Export data for programs, journals, emails, and planning.
Quick Comparison
| Software |
Best For |
Main Strength |
Potential Limitation |
| Meeting Bloom |
Conferences needing abstracts, registration, websites, email, and reports |
All-in-one conference workflow |
May be more system than a very small event needs |
| Ex Ordo |
Academic and research conferences |
Submission and review workflow support |
May require more setup than basic form tools |
| EasyChair |
Academic paper and conference review workflows |
Strong program committee and review tools |
Interface may feel technical for some organizers |
| ConfTool |
Larger conferences needing detailed configuration |
Flexible submission, review, scheduling, and mailing tools |
May be more complex for smaller events |
| Oxford Abstracts |
Events needing abstract submission, review, decisions, and ticketing |
Clean abstract workflow from submission through decisions |
Optional add-ons may affect final cost |
1. Meeting Bloom
Meeting Bloom is designed for conferences that need more than a basic form. It combines abstract submission, review management, registration, conference websites, email communication, reporting, and program tools in one connected system.
Key Features
- Custom abstract submission forms
- Formatted abstract support
- Author and affiliation management
- Reviewer assignments and review groups
- Blind review options
- Acceptance and rejection email tools
- Registration and attendee management
- Conference website tools
- Reports, exports, and program-building support
Best Fit
Meeting Bloom is a strong fit for conferences that want abstract management, registration, websites, emails, and reporting handled in one place instead of spread across forms, spreadsheets, email accounts, and separate website tools.
2. Ex Ordo
Ex Ordo is built for scholarly, technical, and research events. It offers tools for abstract management, peer review, registration, and program building.
Key Features
- Abstract submission management
- Peer review workflow tools
- Program-building support
- Conference registration options
- Support during setup and busy submission periods
Best Fit
Ex Ordo is a good option for academic conferences that want a structured submission and review workflow with support during setup.
3. EasyChair
EasyChair is widely used in academic and technical conferences, especially where program committees, paper submissions, reviewer assignments, and proceedings are important.
Key Features
- Abstract and paper submissions
- Program committee management
- Reviewer database tools
- Review assignment workflows
- Conference registration options
- Program generation and proceedings support
Best Fit
EasyChair is a practical choice for academic conferences with technical review requirements and established program committee workflows.
4. ConfTool
ConfTool is a mature conference management system that supports paper submission, review assignments, session planning, registration, and communication tools.
Key Features
- Online submission of papers and abstracts
- Reviewer bidding and assignment tools
- Review submission management
- Accepted contribution assignment to sessions
- Conference scheduling support
- Bulk email tools for authors, reviewers, and participants
Best Fit
ConfTool is often a better fit for larger or more complex conferences that need detailed configuration and advanced conference-management workflows.
5. Oxford Abstracts
Oxford Abstracts focuses on making abstract submission, review, decisions, and ticketing easier for academic and research conferences.
Key Features
- Custom submission forms
- Submission, review, and decision workflows
- Ticketing options
- Detailed reports
- Abstract book generation
- Multi-stage submissions
Best Fit
Oxford Abstracts is a good fit for conferences that want a dedicated abstract workflow with submission, review, decision, and reporting tools.
How to Choose the Right System
The best choice depends on how much of your conference workflow you want the software to manage.
- For a simple submission form: A basic form tool may be enough.
- For peer review: Choose software with reviewer assignments, scoring, comments, and decision tools.
- For full conference management: Choose a system that connects abstracts, registration, emails, reports, websites, and program tools.
- For growing conferences: Choose a platform that can handle more submissions, more reviewers, more sessions, and more attendee types over time.
Questions to Ask Before You Buy
- Can authors edit submissions before the deadline?
- Can the system support formatted abstracts and special characters?
- Can abstracts be assigned to reviewers by topic, category, or group?
- Does the system support blind review?
- Can you customize review forms and scoring criteria?
- Can you send bulk emails to authors, reviewers, and attendees?
- Can accepted abstracts be exported for a program, journal, or website?
- Does the system include registration and payment tools?
- Does it include a conference website?
- Are all major features included, or are they separate paid modules?
Final Recommendation
If your conference only needs to collect a few simple submissions, a lightweight form tool may be enough. But if you need peer review, reviewer assignments, decision emails, registration, program management, reports, and a conference website, a dedicated abstract management system is the better choice.
Meeting Bloom is especially useful for conferences that want abstract management and registration handled together in one system, instead of managing submissions, reviews, payments, websites, and emails through separate tools.
Need Abstract Management and Registration in One System?
Meeting Bloom helps conferences manage abstract submissions, peer review, attendee registration, websites, emails, reports, and program content from one connected platform.
Learn More About Meeting Bloom